J3 - Human Resource Administrator

To apply for this job, either use the link to our recruitment partner (Indeed) or use the link to send us your CV directly

APPLY ONLINE

APPLY WITH AN EMAIL

Job Title: Human Resource Administrator

Reports to: Executive Director (People & Communities)

Primary Location: Customs House, Swansea, Hybrid Working Available

Hours: 35 a week, Monday- Friday

Job Purpose:

Reporting to the Executive Director (of People & Communities (EDP&C). The HR Administrator will provide comprehensive, efficient, and timely administration support to the EDP&C. The role will encompass all aspects of HR administration. To be successful in this role, you must be able to work independently and proactively completing tasks. Excellent organisation, communication and IT skills, accuracy, and attention to detail are essential requirements, always working within data protection regulations.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Supporting the recruitment processes, including handling of the applications and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage, such as references, DBS checks, professional membership and qualifications for certain roles.
• Support and coordinate the onboarding process for new starters, including scheduling inductions.
• Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes, and leavers on the system. Ordering of ID and access badges, informing IT to ensure necessary equipment is ordered in time.
• Support with processing changes to terms and conditions, actioning any system changes and issuing paperwork as necessary.
• Support with processing maternity, paternity, adoption, and shared parental leave processes.
• Undertake administrative duties to support the completion of the leavers' process. This includes:
• o Ensuring resignations and retirements are acknowledged and processed on the HR system correctly.
• o Calculating annual leave entitlement remaining
• o Checking employee files for training agreements and salary sacrifice schemes requiring repayment.
• o Inform IT and ensure assets are returned on the last day.
• o Notify the EDP&C of the required exit interviews.
• Dealing with day-to-day HR queries and advising in line with the current policies and procedures, escalating as appropriate to the EDP&C.
• Producing various reports using the HR platform.
• Ensuring HR information is provided to the Finance team in the required timeframe to ensure they can accurately process payroll.
• Coordinating and assisting with periodic processes, such as auditing the accuracy of the information, collating completed appraisal documentation, 1-1 documentation, auditing training logs, etc.
• Scheduling of periodic employee reviews across all departments, including probationary period reviews.
• Other ad hoc duties as required, including participation in project work.
• * Support diversity and inclusion initiatives, ensuring a respectful and equitable work environment.

OTHER DUTIES

* Comply with GDPR and the Charity’s record-keeping procedures..

* Comply with Health and Safety regulations and the Charity’s working procedures.

* Keep up to date with current policies and changes that may affect the Charity and wider sector.

* Establish and maintain good working relationships both internally and externally.

* Undertake training as required.

* Carry out any other duties reasonably determined by the Executive Director (People & Communities).

Person Specification

1 Skills

1.1 Experience working with Microsoft packages, including, word, excel and PowerPoint

1.2 Experience working in an HR/workforce administrative role and understanding HR processes.

1.3 Evidence of continuous professional development

1.4 Experience working in an administrative support role within a Human Resource department

1.5 Well organised, able to prioritise and work to deadlines

1.6 Strong attention to detail

1.7 A team player with the ability to work independently

2 Knowledge and Qualifications

2.1 Awareness of organisational vision and initiatives as set out in the Goleudy business plan.

2.2 Sound working knowledge of employment legislation and data protection.

2.3 Ideally, possess CIPD level 3 or be willing to work towards this.

3 Behaviours

3.1 Possession of a strong work ethic and personal resilience.

3.2 Excellent communication and interpersonal skills.

3.3 Energy and commitment to help drive the HR ambitions forward.

3.4 Commitment to uphold the Goleudy way of doing things to support our culture and values.