Human Resource and General Administrator ( Maternity Cover) (J6)

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Job Purpose:
Reporting to the Executive Director (of People & Communities (EDP&C). The HR and General
Administrator will provide comprehensive, efficient, and timely administration support to the
EDP&C. The role will encompass all aspects of HR administration alongside general administration to
support the day to day running of our Communities project. To be successful in this role, you must
be able to work independently and proactively completing tasks. Excellent organisation,
communication and IT skills, accuracy, and attention to detail are essential requirements, always
working within data protection regulations.

PRINCIPAL DUTIES AND RESPONSIBILITIES
 Supporting the recruitment processes, including handling of the applications and shortlisting
process, liaising with candidates and scheduling of interviews, preparing offers and contracts
of employment, referencing, and collecting required documentation at offer stage, such as
references, DBS checks, professional membership and qualifications for certain roles.
 Support and coordinate the onboarding process for new starters, including scheduling
inductions.
 Maintaining an accurate and efficient HR database with employee information and
necessary documentation, including administering new starters, changes, and leavers on the
system. Ordering of ID and access badges, informing IT to ensure necessary equipment is
ordered in time.
 Support with processing changes to terms and conditions, actioning any system changes and
issuing paperwork as necessary.
 Support with processing maternity, paternity, adoption, and shared parental leave
processes.
 Undertake administrative duties to support the completion of the leavers' process. This
includes:
 Ensuring resignations and retirements are acknowledged and processed on the HR system
correctly.
 Calculating annual leave entitlement remaining
 Checking employee files for training agreements and salary sacrifice schemes requiring
repayment.
 Inform IT and ensure assets are returned on the last day.
 Notify the EDP&C of the required exit interviews.
 Dealing with day-to-day HR queries and advising in line with the current policies and
procedures, escalating as appropriate to the EDP&C.
 Producing various reports using the HR platform.

 Ensuring HR information is provided to the Finance team in the required timeframe to
ensure they can accurately process payroll.
 Coordinating and assisting with periodic processes, such as auditing the accuracy of the
information, collating completed appraisal documentation, 1-1 documentation, auditing
training logs, etc.
 Scheduling of periodic employee reviews across all departments, including probationary
period reviews.
 Other ad hoc duties as required, including participation in project work.
 Support diversity and inclusion initiatives, ensuring a respectful and equitable work
environment.

OTHER DUTIES
 Comply with GDPR and the Charity’s record-keeping procedures.
 Comply with Health and Safety regulations and the Charity’s working procedures.
 Keep up to date with current policies and changes that may affect the Charity and wider
sector.
 Establish and maintain good working relationships both internally and externally.
 Undertake training as required.
 Carry out any other duties reasonably determined by the Executive Director (People &
Communities).

Person Specification

1 Skills
1.1 Experience working with Microsoft packages, including, word, excel and PowerPoint
1.2 Experience working in an HR/workforce administrative role and understanding HR processes.
1.3 Evidence of continuous professional development
1.4 Experience working in an administrative support role within a Human Resource department
1.5 Well organised, able to prioritise and work to deadlines
1.6 Strong attention to detail
1.7 A team player with the ability to work independently
1.8 Experience in balancing workload and working under pressure.

2 Knowledge and Qualifications

2.1 Awareness of organisational vision and initiatives as set out in the Goleudy business plan.
2.2 Sound working knowledge of employment legislation and data protection.

2.3 Ideally, possess CIPD level 3 or be willing to work towards this.

3 Behaviours

3.1 Possession of a strong work ethic and personal resilience.
3.2 Excellent communication and interpersonal skills.
3.3 Energy and commitment to help drive the HR ambitions forward.
3.4 Commitment to uphold the Goleudy way of doing things to support our culture and values.

Job Types: Full-time, Permanent

Pay: £26,466.88 per year